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yksa_web/templates/yksa/policies/privacy_en.html
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yksa_web/templates/yksa/policies/privacy_en.html
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<div class="container my-4">
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<h1 class="h3 mb-3">Privacy Policy</h1>
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<p class="text-body-secondary">Last updated: April 20, 2026</p>
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<div class="card mb-3">
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<div class="card-body text-content">
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<p>
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This Privacy Policy explains how YKSA collects, uses, shares, and protects personal information when you use qsl.yksa.space and related
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services.
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</p>
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<p>
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Questions about this policy can be sent to
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<a href="mailto:ops@yksa.space">ops@yksa.space</a>.
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</p>
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</div>
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</div>
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<div class="card mb-3">
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<div class="card-body text-content">
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<h2 class="h5" id="toc">Table of Contents</h2>
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<ol class="mb-0">
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<li><a href="#info-collect">What Information We Collect</a></li>
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<li><a href="#info-use">How We Use Information</a></li>
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<li><a href="#legal-bases">Legal Bases for Processing</a></li>
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<li><a href="#sharing">When We Share Information</a></li>
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<li><a href="#cookies">Cookies and Similar Technologies</a></li>
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<li><a href="#transfers">International Data Transfers</a></li>
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<li><a href="#retention">Data Retention</a></li>
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<li><a href="#security">Data Security</a></li>
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<li><a href="#minors">Children and Minors</a></li>
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<li><a href="#rights">Your Privacy Rights</a></li>
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<li><a href="#dnt">Do Not Track</a></li>
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<li><a href="#changes">Changes to This Policy</a></li>
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<li><a href="#contact">Contact</a></li>
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</ol>
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</div>
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</div>
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<div class="card mb-3" id="info-collect">
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<div class="card-body text-content">
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<h2 class="h5">1. What Information We Collect</h2>
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<p>We collect information you provide directly, including:</p>
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<ul>
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<li>Name</li>
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<li>Email address</li>
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<li>Mailing address (for physical cards, if requested)</li>
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<li>Amateur radio callsign, as defined by your local amateur radio administration</li>
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<li>Reception report details (UTC date/time, frequency, mode)</li>
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<li>Approximate location (for example, Maidenhead grid/QTH)</li>
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<li>Information entered in optional notes fields</li>
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<li>Optional uploaded attachments submitted with a request</li>
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</ul>
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<p>
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We do not intentionally collect sensitive personal information (such as health data, biometric data, or data revealing racial or ethnic origin).
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</p>
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</div>
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</div>
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<div class="card mb-3" id="info-use">
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<div class="card-body text-content">
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<h2 class="h5">2. How We Use Information</h2>
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<p>We use personal information to operate and improve the service, including to:</p>
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<ul>
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<li>Receive, validate, and process QSL requests</li>
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<li>Generate and deliver digital and/or physical QSL cards</li>
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<li>Send request status updates and service messages</li>
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<li>Provide user support and respond to inquiries</li>
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<li>Prevent abuse, fraud, or misuse of our systems</li>
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<li>Comply with legal obligations and enforce our terms</li>
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</ul>
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</div>
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</div>
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<div class="card mb-3" id="legal-bases">
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<div class="card-body text-content">
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<h2 class="h5">3. Legal Bases for Processing</h2>
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<p>Depending on your location, we may process personal data under one or more of these bases:</p>
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<ul>
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<li>Consent (for example, when you submit a request form)</li>
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<li>Performance of a contract or pre-contractual steps</li>
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<li>Legitimate interests in operating, securing, and improving the service</li>
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<li>Compliance with legal obligations</li>
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<li>Protection of vital interests where legally permitted</li>
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</ul>
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</div>
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</div>
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<div class="card mb-3" id="sharing">
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<div class="card-body text-content">
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<h2 class="h5">4. When We Share Information</h2>
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<p>We do not sell personal information. We may share information only when needed:</p>
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<ul>
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<li>With infrastructure providers (hosting, storage, and email delivery)</li>
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<li>With affiliated entities operating this service under common control</li>
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<li>During corporate transactions (for example, merger or acquisition)</li>
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<li>To comply with law, legal process, or enforceable government requests</li>
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<li>To protect rights, safety, and service integrity</li>
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</ul>
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<p>The following entities, in addition to YKSA, may have access to your information:</p>
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<ul>
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<li>Beget, LLC (https://beget.com) (Email provider)</li>
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<li>
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Federal State Budgetary Scientific Institution "Yu.G. Shafer Institute of Cosmophysical Research and Aeronomy" of Siberian Branch of the
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Russian Academy of Sciences (Russian: ФГБУН ФИЦ «ЯНЦ СО РАН» «Институт космофизических исследований и аэрономии им. Ю.Г. Шафера» СО РАН)
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(https://ikfia.ysn.ru)
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</li>
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<li>Sakha Science Academy (Russian: ГАНОУ РЦ РС(Я) «Малая академия наук РС(Я)») (https://lensky-kray.ru)</li>
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</ul>
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</div>
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</div>
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<div class="card mb-3" id="cookies">
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<div class="card-body text-content">
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<h2 class="h5">5. Cookies and Similar Technologies</h2>
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<p>
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We use essential cookies and similar technologies for security, session continuity, language preferences, time zone preferences, and basic site
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functionality. Please see our separate <a href="{% url 'cookie-policy' %}">Cookie Policy</a> for detailed information about our cookie use and your choices.
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</p>
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<p>No analytics or non-essential cookies are used at this time. If such cookies are introduced in the future, we will update this policy and, where required, request your consent.</p>
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</div>
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</div>
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<div class="card mb-3" id="transfers">
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<div class="card-body text-content">
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<h2 class="h5">6. International Data Transfers</h2>
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<p>Your information may be processed in countries outside your own. Where applicable, we use appropriate safeguards to protect transferred data.</p>
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<p>Data processing jurisdiction: Russian Federation</p>
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</div>
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</div>
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<div class="card mb-3" id="retention">
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<div class="card-body text-content">
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<h2 class="h5">7. Data Retention</h2>
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<p>
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We retain personal information only as long as needed for the purposes described in this policy, including QSL fulfillment, support, operational
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integrity, and legal compliance.
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</p>
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<p>When retention is no longer required, we delete or anonymize data where reasonably possible.</p>
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</div>
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</div>
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<div class="card mb-3" id="security">
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<div class="card-body text-content">
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<h2 class="h5">8. Data Security</h2>
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<p>
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We apply reasonable technical and organizational safeguards to protect personal information. However, no internet-based service can be
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guaranteed 100% secure.
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</p>
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</div>
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</div>
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<div class="card mb-3" id="minors">
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<div class="card-body text-content">
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<h2 class="h5">9. Children and Minors</h2>
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<p>
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Our services are not directed to children under 13 (or the minimum age required by local law). We do not knowingly collect personal data from
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children in violation of applicable law.
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</p>
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</div>
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</div>
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<div class="card mb-3" id="rights">
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<div class="card-body text-content">
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<h2 class="h5">10. Your Privacy Rights</h2>
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<p>Depending on your jurisdiction, you may have rights to:</p>
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<ul>
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<li>Request access to your personal information</li>
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<li>Request correction of inaccurate information</li>
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<li>Request deletion of personal information</li>
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<li>Object to or restrict certain processing</li>
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<li>Withdraw consent where processing is based on consent</li>
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</ul>
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<p>
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To exercise your rights, contact us at
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<a href="mailto:ops@yksa.space">ops@yksa.space</a>.
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</p>
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</div>
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</div>
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<div class="card mb-3" id="dnt">
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<div class="card-body text-content">
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<h2 class="h5">11. Do Not Track</h2>
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<p>
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Some browsers offer a Do Not Track signal. Because there is no universally accepted standard for interpreting this signal, we currently do not
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respond to it.
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</p>
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</div>
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</div>
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<div class="card mb-3" id="changes">
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<div class="card-body text-content">
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<h2 class="h5">12. Changes to This Policy</h2>
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<p>We may update this Privacy Policy from time to time. The "Last updated" date at the top indicates when this version became effective.</p>
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</div>
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</div>
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<div class="card mb-3" id="contact">
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<div class="card-body text-content">
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<h2 class="h5">13. Contact</h2>
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<p>If you have questions or concerns about this policy, contact:</p>
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<p class="mb-0">
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Sakha Aerospace Systems, LLC (YKSA)<br />
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Email: <a href="mailto:ops@yksa.space">ops@yksa.space</a><br />
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Website: <a href="https://www.yksa.space">www.yksa.space</a>
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</p>
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</div>
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</div>
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</div>
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